Logic vs. Lessons Learned
January 17, 2016
Why Project Management Matters
January 17, 2016

Sometimes when coming into a project with no knowledge of what to do or where to start, we realize that sometimes you’re stuck with doing a lot of research on a topic that you may or may not be familiar with.  Well the job of the Project Manager isn’t to be the SME but to know the right questions to ask to make sure that all bases are covered when implementing a project.  Here we give you an outline of a lot of questions that may get you started on any project that you start.  Enjoy.

Project Scope

  1. Make sure everyone has a joint understanding of the goals.
  2. Does the project charter need updated to reflect the goals?

Does everyone have access to the project SharePoint site?

Do SOWs need to be signed (no work can be done until they are signed)?

What are the tasks and durations?

High Level Plan

Detailed

  1. Who can assist with the detailed plan from the development team?
    1. Identifying tasks, responsible team member, and delivery dates
  2. What are the critical path items?
    1. Why are they critical path?
  3. What tasks can be completed before hardware/software is delivered?

What hardware is needed?

  1. Are there any long lead time items?
  2. Does the hardware need software installation prior to delivery?
  3. Have any orders been place for the hardware already?
    1. What are the request numbers?
    2. Who placed the orders?
  4. Are their resources that need administrative accounts on the hardware

What software is needed?

  1. Are there any licensing activities that need to be completed?
    1. Is someone currently working on licensing?
    2. Who is working on it?
  2. What version, release and service pack of the software is needed?
  3. Have any orders been place for any software already?
    1. What are the request numbers?
    2. Who placed the orders?
    3. What are the request numbers if any?

What resources are needed?

  1. Does the company have a (Master Service Agreement) MSA in place with any external resources needed?
  2. Who will be responsible for creating the (Statement of Work) SOW for external resources?

Who are key Stakeholders?

  1. What are they looking for from you?

Who are the Functional and Technical owners and leaders?

What are the Risks?

  1. What are the mitigation plans around the risks?

Are there any issues we need to focus on?

What are the lessons learned from similar projects?

What are the Assumptions?

What are the dependencies?

  1. Are there any dependent projects
    1. Why are they any dependent projects?
    2. Which way does the dependency actually go?
  2. Is this project dependent on the other project and why?
  3. Is the other project dependent on this project and why?

What deliverables are required?

User Acceptance Testing (UAT) and Software Integration Testing (SIT)

  1. What is the UAT/SIT process?
  2. What is the test plan/strategy
    1. How many testing cycles?
  3. Who are the UAT/SIT users and what are their roles?
  4. Who will perform Business User/UAT Sign-off?

Training

  1. Is there training involved?
  2. Who will need training
  3. Who are the Super Users?
  4. Is there training material involved?

Knowledge Transfer

  1. Is knowledge transfer needed for IT
    1. Who needs it?
    2. Who will do it?
    3. What is needed?
  2. Is knowledge transfer needed for support
    1. Who needs it?
    2. Who will do it?
    3. What is needed?

Who (individual or team) is used for Support?

None found.
Adrian Marable
Adrian Marable
Adrian Marable, is a speaker, author, and coach dedicated to creating an avenue of success through Beloda’s S.H.A.P.E. methodology. He found his calling in 2010 while helping individuals develop a career strategy and helping small business increase their market visibility through his IT consulting company. Today, Adrian speaks to both individuals and small business owners to bring a new twist on showing how simple success can be as long as you are willing to have a plan, good character and hard work.

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